volunteer information

Thanks for your interest in volunteering at Cosplay America! We always need willing and helpful volunteers to make the convention run smoothly.

All volunteers are required to be registered attendees of the convention. This means that you need to register to attend! Signing up to volunteer does not include free registration to Cosplay America. You can register at the door, however we cannot process your volunteer application prior to the convention if you do not pre-register.

We have a lot of people who want to volunteer. Please let us know what you want to do. And please understand that we may not be able to accommodate your preference. If you don't have a preference, we would be happy to find tasks for you wherever we need you!

Again, thank you for your interest in helping us make this convention happen. This event is special and we want to continue for many years to come. To do that we need a solid group of staff and volunteers who will be with us from year to year. We are hoping you'll join our growing the Cosplay America team!

Talk to you soon!

With Our Deepest Gratitude,
Cosplay America Volunteer Coordinator

MISSION STATEMENT

Bringing together all levels of Cosplayers to form a community that shares and celebrates the art and craft of Cosplay.

Volunteer Perks

*All volunteer hours are accumulative.

4 HOURS
Brown Bag Meal + Water

8 HOURS
Brown Bag Meal + Water
Volunteer Merchandise (TBD)

12 HOURS
Brown Bag Meal + Water
Volunteer Merchandise (TBD)

16 HOURS
Brown Bag Meal + Water
Volunteer Merchandise (TBD)
Free Badge for Following Year

Shifts are flexible and can be scheduled around events and panels you want to attend.

Drop-in volunteers

If you're at the con and have some down time in between events, consider volunteering! Cosplay America is run by volunteers, from top to bottom! So your participation and help is important to the event and helps us continue for years to come!

Drop-in at Con Ops to Volunteer any time during the event!


types of Volunteer Positions available

Setup (Friday): Help with various setup tasks. Assignments will be made in real time based on need.

Registration: Assist with getting convention-goers registered quickly and out enjoying the day. Tasks include pre-registration assistance, handing out materials, and line control.

Check Points: Maintain order and check that all convention-goers are registered. You may also be asked to assist other departments as needed for short periods of time.

Market Place: Help vendors with setup/breakdown. Throughout day, help manage the room.

Info Desk: Answer questions from convention-goers (our FAQ will be provided).

General Volunteer/No Preference: You will be assigned as needed.

Break Down (Sunday): Help with various clean-up tasks as needed.

Frequently asked questions

Volunteers must be 16 years or older as of October 20, 2017.

Volunteers aged 16 & 17 must provide parental consent using the provided form. Cosplay America will not allow you to volunteer without the form if you are under the age of 18. 

We also accept volunteers during the convention. We always like to see new faces willing to help our group out! Volunteers can come to Con Ops in order to volunteer for the convention. 

Volunteers must be prepared to work a minimum of four hours.  

Volunteers may work for school volunteer credit.  Bring the paperwork for these hours when you come to volunteer. The paperwork will be given back at the end of the shift.

If we send out an email about scheduling for shifts, please respond. If potential volunteers do not respond within two weeks, we will take them off of our volunteer list. Volunteers taken off of this list will not be pre-scheduled and may sign up at the convention as a volunteer.

All volunteers must show up on time and prepared to work their assigned shifts.

All volunteers must be able to complete all tasks accurately and completely in a timely manner.

All volunteers must keep their personal contact information, emergency contact information, and medical/lifestyle information up to date. Please contact our Volunteer Coordinator if there are any changes to this information. Keep in mind that Cosplay America will never share your information with a third-party unless required by law or for immediate safety needs.

All volunteers must agree to, understand and follow the rules and policies set by Cosplay America, the hotel, the city of Chapel Hill, the state of North Carolina, and the United States.

Cosplay America follows all Equal Employee Opportunity and ADA federal policies.

All volunteers will be subject to a background check.